The 5 Best Tips to Write a Killer Project Purpose Statement

Did you know that it will cost less physical, mental, and emotional exertion if you master the art of designing a project purpose statement (PPS)? That’s not all. With just a few adjustments and a cup of coffee, you can make your PPS journey second nature to success.

When you adopt the right approach to learning and understanding PPS, you can more than double your self-worth within a year.

Wouldn’t you like to read on to learn more about why you need a project purpose statement and some tips to write consistent and actionable ones? Let’s get going.

What Is a Project Purpose Statement?

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Project purpose statements (PPS) are well-articulated blueprints, designed to prepare, energize and guide teams with a roadmap of accomplishing a live project. The PPS shells out specific information about how, what, when, and why projects take off the way they do.

Your purpose statement is also your project plan. For a successful outcome, it identifies the general and specific requirements of your project. A well-written PPS highlights hidden and overt details about your project explicitly. This helps to avoid any misunderstandings, misinterpretations, or misrepresentations that may arise.

Why Do You Need a Project Purpose Statement?

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Deploying a successful project can be a slippery slope experience, with teams getting overwhelmed by the project scope dilemma. However, for a project to accomplish its goal(s) on time, it’s important to identify certain milestones at each point. This is where a project purpose statement is helpful.

A thorough PPS should, among other things, assist you and your team in avoiding project delays. Similar to a project proposal that summarizes all aspects of your project, it also serves as a platform to maintain strict adherence to important project guidelines. This will, in no little measure, assist your team in ensuring deadlines are met, and actionable activities remain within stipulated budgets.

The 5 Best Tips to Write a Killer Project Purpose Statement

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The need to come up with a strategy upon which you can successfully write a sound and actionable PPS cannot be overstated. For the avoidance of doubt, here are some useful tips to help you craft your next PPS.

1. The Purpose Statement

What’s your project’s purpose? What’s the motivation behind this endeavor? What’s the goal of your project? Answering these questions helps you to identify the uniqueness of your purpose statement and how it meets your project goals.

Every project should have a purpose statement that’s shared with the whole team. It should resonate with team members to enable them to buy into the idea.

Each phase of project planning should support the project’s objectives and goals in its entirety. This is an area where stakeholders are reminded of the project’s aim and objectives. It should be a continuous part of the projects’ deliverables during key stakeholder meetups.

You must keep these obligations in mind while planning and scheduling your purpose statement. Also, endeavor to include assigned tasks for members to fulfill each project deliverable. And that’s because you can’t carry out a project in isolation. Your quest for success relies heavily on team contributions to make success consistent.

2. The Objectives

A top-level project statement serves as the foundational base for the success of your collective team goals. Aligning a project purpose with your objectives fosters a sense of consistency. This ultimately aligns intentionally with the profitability of project targets.

Knowing your objectives from the onset gives you a clearer picture of the actions to take to get to your final destination. You can easily tell when you are off track if your actions don’t align with your objectives.

The objectives also guarantee project quality and the standard of work required to accomplish assignments handled by you and your team throughout the project shelf life. This includes oversight and coordination duties. However, in acknowledging your objectives, it’s best to make use of the SMART approach: Specific, Measurable, Achievable, Relevant, and Time-bound.

3. The Scope

It’s critical to outline exactly what’s going to be a part of the PPS and what’s not going to be a part of it. The concept of determining what makes your list is also referred to as the project scope.

Defining the scope of your PPS helps you to maintain focus on what’s important. There’s a tendency for you to bite more than you can chew in an attempt to be detailed. By doing so, you water down your PPS with irrelevant information.

The items included in the project lay a solid foundation for future projects. You want the foundation to be as strong as possible. The scope statement should include as much information as possible about the project’s scope.

4. Memory Test Pocket

The work you do will change over the months or years, and this is where the memory test comes into play. The primary idea is to still be able to capture the core ideas of your project purpose. Digging deep should resonate with you and your team in ways that align with your core values.

Keep in mind that your project purpose statement is basically the backbone of who you are as an individual or an organization. This will ultimately help drive your strategy in attracting the right talents and also, give meaning to your efforts.

Make your PPS ideas memorable with storyboarding apps to help your team have a better understanding of what you have in mind and leave a lasting impression on them.

5. Flexibility of Options

Your project planning statement should begin with a focus on agreed tasks necessary to meet short-term goals at each stage. The practicality of achieving project milestones should spread evenly, with a stopgap pattern of no more than a leap of five to six weeks between each milestone.

Making plans this way is not only useful, but it also keeps the project purpose process grounded in the reality of now, rather than making elaborate timetables for futuristic considerations.

In a nutshell, this approach is quite easy to manage and, in its essence, predictable and flexible enough to adapt to the changing circumstances of the project. You can leverage project reporting tools to keep track of your activities and measure your progress.

Take It One Step at a Time

There’s a tendency for you to get overwhelmed with your PPS efforts, but you shouldn’t be. Start with one or two right now. Give them a try, and add more as you get comfortable. Once you see how easy it is, you will want to dive right in. You will finally create the kinds of projects you have read or dreamed about.

Don’t worry about being perfect or implementing everything at once. Just choose one or two of your favorite points and be consistent with them. Most importantly, don’t forget to focus on all the joys and successes that come with patience and persistence.

An illustration of project reporting
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